Whistleblower Policy

Maa Puspa Manav Vikash Foundation (Section 8 Company)

Maa Puspa Manav Vikash Foundation is committed to maintaining the highest standards of integrity, transparency, and accountability. This Whistleblower Policy provides a safe mechanism for individuals to raise concerns about misconduct, unethical behavior, or violations of law or policy within the organization.

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1. Purpose of the Policy

This policy aims to:

• Encourage responsible reporting of wrongdoing
• Protect whistleblowers from retaliation
• Ensure timely investigation and resolution
• Promote ethical, transparent governance

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2. Scope

This policy applies to:

• Employees
• Volunteers
• Donors
• Beneficiaries
• Partners & vendors
• Any person associated with the Foundation

It covers activities related to the organization and its programs.

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3. What Can Be Reported

Whistleblowers may report issues such as:

• Financial irregularities or misuse of funds
• Fraud, corruption, bribery, or theft
• Child protection violations
• Harassment, abuse, discrimination, or exploitation
• Violation of NGO policies or legal requirements
• Conflict of interest
• Misconduct by staff, volunteers, or vendors
• Any behavior that harms the Foundation’s reputation or beneficiaries

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4. Protection for Whistleblowers

Maa Puspa Manav Vikash Foundation ensures:

• Strict confidentiality of the whistleblower’s identity
• Protection against retaliation, threats, or discrimination
• No adverse action on good-faith reports, even if allegations are unproven
• Disciplinary action against anyone attempting intimidation or cover-up

Malicious or false allegations made intentionally may involve corrective action.

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5. Reporting Procedure

Whistleblowers may report concerns through:

Email:

📧 support@puspa.org

Phone:

📞 8287814009

In Person:

By approaching the Whistleblower Committee or Senior Management.

Please include:

• Detailed description of the issue
• Names involved (if known)
• Dates, evidence, or witnesses (if available)
• Your contact information (optional, but helpful)

Anonymous complaints are accepted but may limit the investigation.

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6. Investigation Process

Once a concern is raised:

1. Acknowledgment of complaint
2. Preliminary assessment by the Whistleblower Committee
3. Detailed investigation with confidentiality
4. Recommendation of corrective or disciplinary actions
5. Closure of the case with proper documentation

All investigations will be unbiased, timely, and fair.

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7. Outcome & Corrective Measures

Actions may include:

• Disciplinary action
• Termination of staff/volunteer/vendor
• Legal reporting (if required under law)
• Policy or structural improvements
• Remedial action for affected beneficiaries

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8. False or Malicious Complaints

While good-faith reports are protected, deliberate false accusations will lead to appropriate action.

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9. Annual Review

This policy will be reviewed annually to ensure effectiveness and compliance with legal requirements.

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10. Contact Details

For whistleblower concerns, contact:

📧 support@puspa.org
📞 8287814009
🌐 www.puspa.org